Admin Portal Overview
The PetroLink Admin Portal is your central hub for managing all aspects of your fuel management operations. This guide will walk you through each screen and module available in the system.
Portal Structure
Admin Portal Main Navigation Structure
Main Modules
Dashboard
Real-time overview of operations, key metrics, and quick actions.
Stations Management
Manage fuel stations, pumps, tanks, and station employees.
Clients Management
Corporate clients, contracts, and billing management.
Fleet Management
Vehicles, drivers, and fleet operations control.
Transactions
Transaction monitoring, approvals, and reporting.
Wallet Management
Digital wallets, balances, and payment controls.
Navigation Overview
Main Navigation Menu
Dashboard
Quick overview of all operations with key performance indicators
Analytics
Detailed reports and business intelligence
Station Network
Petrol companies, stations, pumps, tanks, and equipment
Client Management
Corporate clients, fleet vehicles, and drivers
Financial
Transactions, payments, wallet management, and billing
Settings
System configuration, users, roles, and preferences
User Roles & Access Levels
| Role | Access Level | Key Permissions |
|---|---|---|
| Super Admin | Full Access | All modules, system settings, user management |
| Admin | Administrative | Most modules, limited system settings |
| Client Admin | Client Management | Own fleet, drivers, transactions, reports |
| Station Manager | Station Operations | Station data, employees, local transactions |
| Viewer | Read Only | View reports and dashboards only |
Common Workflows
Daily Operations Flow
- 1. Check Dashboard for overnight alerts and metrics
- 2. Review pending transaction approvals
- 3. Monitor real-time station activities
- 4. Process wallet top-up requests
- 5. Generate daily reports
New Client Onboarding
- 1. Create client account in Client Management
- 2. Set up company wallet and limits
- 3. Add fleet vehicles
- 4. Register drivers and assign vehicles
- 5. Configure approval workflows
Station Setup Process
- 1. Add station details and location
- 2. Configure pumps and nozzles
- 3. Set up fuel tanks and capacity
- 4. Add station employees
- 5. Generate QR codes for pumps
Quick Actions
The portal provides quick access buttons throughout the interface for common tasks:
Add New
Export Data
Filter Results
Refresh Data
Help & Support
Getting Help
- • Context Help: Click the icon on any screen for help
- • Tooltips: Hover over interface elements for explanations
- • Search: Use the global search (Ctrl/Cmd + K) to find any feature
- • Support: Contact support via the Help menu or email support@petrolink.app